Licensing Standards for DayCare Centers
ADMINISTRATION AND ORGANIZATION
- A Center shall have an identifiable governing body with responsibility
for and authority over the operation of the Center.
- A. A privately-owned Center shall have documents identifying the name(s)
and address(es) of owner(s).
- B. A corporation, partnership or association shall have documents identifying
all members of the governing body; their addresses; their terms of membership,
if applicable; officers of the governing body, if applicable and terms of
office of all officers, if applicable.
- C. A Center shall have a procedure for informing all parent(s) of children
attending the Center of the identities of governing body members.
- The governing body of a Center shall appoint a person to serve
as the Chief Administrator of the Center to assure the day-to-day management
responsibility for the Center.
- The governing body of a Center shall ensure that the Center complies
with all applicable local, State and Federal laws and regulations.
- A Center shall report by telephone to the Department within twenty-four
(24) hours any of the following circumstances:
- A. Any fire which requires the services of a fire department, or other
disaster at the Center;
- B. Any accident, injury or illness occurring while a child is in care at
the Center which results in death or inpatient or outpatient hospitalization.
The verbal report shall be followed by a written report on a form provided
by the Department;
- C. Unanticipated temporary or permanent closing;
- D. Suspected abuse or neglect of a child while on the premises;
- E. Any known convictions of Chief Administrator, Director or staff members
as specified in requirement 73B.
- A Center shall post its current license in a prominent place accessible
to the view of parents and visitors.
- A Center shall have an organized system of business and management
and sufficient staff, space and equipment to fulfill the following functions:
- A. Administrative functions;
- B. Fiscal functions;
- C. Clerical functions;
- D. Cleaning and maintenance functions;
- E. Food services functions;
- F. Direct child care functions;
- G. Supervisory functions.
- A Center shall carry insurance covering fire and liability as protection
for children in care.
- A Center shall ensure that any vehicle authorized for use in transporting
children in care by any of the Center's staff on the Center's business shall
have insurance which covers liability.
- A Center shall maintain files and records applicable to licensing.
- A Center shall keep daily attendance records for children, staff
and volunteers identifying the hours of children's attendance and exact hours
worked by staff and volunteers each day.
- A Center shall have an on-site file for each child including:
- A. The child's name, home address and home telephone number;
- B. Emergency telephone numbers for parent(s) and other designated person
while the child is in care;
- C. Name and telephone number of the child's physician;
- D. Identifying information for all persons authorized to pick the child
up from the Center;
- E. Date of admission;
- F. The hours a child is scheduled to attend the Center;
- G. A statement of any special problems or needs of the child including
allergies, existing illnesses or injuries, previous serious illnesses or injuries
and any medication prescribed for long-term, continuous use;
- H. Written authorization from parent(s) for emergency medical care;
- I. Transportation permission, if appropriate;
- J. Health information as required by Requirement 200;
- K. Injury and illness record including copies of reports submitted to the
Department as required by Requirement 60B and copies of reports required by
- A Center shall have a procedure to ensure that all emergency telephone
numbers supplied by parents are continuously updated.
- A Center shall have a personnel file for each employee and volunteer
included in staff/child ratio as specified in Requirement 97. The personnel
file shall include:
- A. Name, date of birth, home address and telephone number;
- B. Date of employment;
- C. Initial application form;
- D. Reference letters or telephone notes on character references;
- E. Record of attendance at training sessions;
- F. Documents attesting to qualifications and education;
- G. Written records of required medical examinations and tuberculosis screening;
- H. A statement signed by the employee or volunteer stating the employee's
status relative to conviction, current indictment or involvement in any criminal
activity involving violence against a person, child abuse or neglect; possession,
sale or distribution of illegal drugs; sexual misconduct; gross irresponsibility
or disregard for the safety of others; or serious violations of accepted standards
of honesty or ethical behavior;
- I. Date of termination.