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Old 04-18-2017, 01:46 PM
Pandaluver21's Avatar
Pandaluver21 Pandaluver21 is online now
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Default What Information is REQUIRED?

I'm sure this changes in different areas, but thought I would check with you guys. (I am in Colorado, btw)

I am re-doing my contract and handbook and want to make sure I have all the required things in there.

I know I have to have who can pick up, medical information (doctors, insurance, known allergies, etc,) Media release, parent contact information, and immunization information... but I want to make sure I don't take anything else out that I'm required to have.
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Old 04-18-2017, 02:07 PM
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Blackcat31 Blackcat31 is offline
 
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Quote:
Originally Posted by Pandaluver21 View Post
I'm sure this changes in different areas, but thought I would check with you guys. (I am in Colorado, btw)

I am re-doing my contract and handbook and want to make sure I have all the required things in there.

I know I have to have who can pick up, medical information (doctors, insurance, known allergies, etc,) Media release, parent contact information, and immunization information... but I want to make sure I don't take anything else out that I'm required to have.
Apparently you are required to have a LOT of policies written in your handbook: http://media.wix.com/ugd/97dde5_d9b8...c437094e24.pdf (begins on page 18)

7.707.41 Statement of Policies [Rev. eff. 1/1/10]
A. At the time of enrollment, the provider must give the parent(s) or guardian(s) a written statement of the home's policies and procedures, and provide the opportunity to ask questions. Written copies must be available either electronically or in hard copy. The provider must obtain a signed document stating that the parent(s)/guardian(s) have received the policies and procedures and by signing the policies and procedures document, the parent(s)/guardian(s) agree to follow, accept the conditions of, and give authorization and approval for the activities described in the policies and procedures.

B. The written policies and procedures must be developed, implemented and followed, which include all updates, changes, and must include at a minimum the following information:
  • 1. Admission and registration procedures;
  • 2. Authorization of parents or other designees to pick up children, including the policy for how the provider will respond to individuals not authorized by parents/guardians to pick up a child and if a parent arrives under the influence of a controlled substance;
  • 3. An itemized fee schedule or individual fee agreement; fee expectations when fees may be reimbursed, when child does not attend program; when child is requested to leave the program; and, authorization for field trips;
  • 4. Procedure, including fees, when a child arrives or departs other than expected agreed upon care hours;
  • 5. Parent and provider responsibilities for special activities or programs outside of the licensed facility, such as inclusion and/or exclusion of children and the payment of additional fees;
  • 6. Hours of operation or individual hours agreement to include regularly closed days and applicable special program hours; policy on closure due to provider illness or family emergency and unscheduled closures;
  • 7. Procedure for managing a situation where children remain after the scheduled closure of the facility and the parent, guardian or other emergency contacts cannot be reached. This may include notification of the local county department of social services or police, if necessary. In the event that the provider has not been approved for overnight care, the provider cannot keep the children in care beyond midnight;
  • 8. Activities and snacks for children who remain at the home after closing;
  • 9. Services offered for children with special needs in compliance with the Americans with Disabilities Act;
  • 10. Acceptance of non-immunized children and notification if the provider’s own birth, adopted, or step children have not been immunized;
  • 11. Substitute care, and the clarification of responsibility for obtaining back-up care;
  • 12. How and by whom children are supplied with appropriate clothing and equipment necessary to participate in indoor and outdoor activities, including helmets, wrist protection, and knee and elbow pads when riding a scooter, bicycle, skateboard or rollerblades;
  • 13. Storage, loss, damage or theft of provider’s or child’s personal belongings;
  • 14. Scheduled and unscheduled trips away from the family child care home; the requirement of notification of the excursion prior to the event and need for signed permission from the parent(s) or guardian(s) for the excursion and a phone number where the provider can be reached during a field trip;
  • 15. Transportation availability, vehicle restraint requirements, and seating capacities;
  • 16. Written authorization or denial for media use including, but not limited to, television shows, video, music, software used at the facility and time limits for all media use;
  • 17. Meals, snacks, and parental notification of menus, and how children with food allergies are accommodated;
  • 18. Policy on transitioning a child from either breast feeding to a bottle and/or cup, or from a bottle to a cup;
  • 19. Behavior guidance and discipline appropriate to the age and development the child, including positive instruction, supporting positive behavior, discipline and consequences. Policies shall include how the provider will:
  • A. Cultivate positive child, provider, staff (if applicable) and family relationships;
  • b. Create and maintain a socially and emotionally respectful early learning and care environment;
  • c. Implement strategies supporting positive behavior, pro-social peer interaction, and overall social and emotional competence in young children;
  • d. Provide individualized social emotional intervention supports for children who need them, including methods for understanding child behavior; and developing, adopting and implementing a team-based positive behavior support plan with the intent to reduce challenging behavior and prevent suspensions and expulsions; and,
  • e. Access an early childhood mental health consultant or other specialist as needed.
  • 20. Rest time and equipment;
  • 21. Diapering and toilet training, including, but not limited to, process, communication, time frames, supplies, and expectation;
  • 22. Provision of daily outside play time;
  • 23. Use of and how often sunscreen is applied, including authorization for use of sunscreen, and how infants are protected from sun exposure without the use of sunscreen;
  • 24. Protection of children from exposure to second hand smoke;
  • 25. Notification of parents or guardians for handling children's illnesses, accidents, injuries, or other emergencies;
  • 26. Specific circumstances and symptoms for not admitting ill children and conditions for readmittance;
  • 27. Storing, administering, recording and disposing children's medicines in compliance with the State Department approved medication administration course;
  • 28. Adverse weather precautions to include temperature extremes; inclement weather expectations and procedures, and fee expectations if home is closed during inclement weather and notification of how to find out;
  • 29. Emergency response procedures that explain, at a minimum, the life saving procedure that will be followed and how the home will function during a fire, severe weather, lockdown, reverse evacuation, or shelter-in-place emergency situation;
  • 30. Reporting of child abuse, including the name of the county department of social/human services and phone number of where a child abuse report should be made;
  • 31. Filing a complaint about a family child care home, including the name, address and telephone number of the Colorado Department of Human Services, Division of Child Care, where a complaint may be filed;
  • 32. Where a parent may obtain the official Rules Regulating Family Child Care Homes, including the Secretary of State’s website;
  • 33. What steps are taken prior to the suspension, expulsion or request to parents or guardians to withdraw a child from care due to concerns about the child’s behavioral issues, these procedures must be consistent with the policy on guidance, positive instruction, discipline and consequences, and include documentation of the steps taken to understand and respond to challenging behavior; and
  • 34. Regularly identifying on a routine basis recalled toys, equipment, and furnishings and developing a plan to remove the recalled items from the home.
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Old 04-18-2017, 02:47 PM
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Pandaluver21 Pandaluver21 is online now
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Thank you! I literally had just gone through my rules and regs paper searching every term I could think of and must have just skimmed right over this part.

Policies.. that's the word I didn't search... brain fart :P
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