Daycare.com ForumDaycare Insurance American Web Loan LIST YOUR DAYCARE!

FIND A DAYCARE!

Facebook


Go Back   Daycare.com Forum > Main Category > Daycare Center and Family Home Forum

Daycare Center and Family Home Forum Daycare Center and Family Home owners, Directors, Operators and Assistants should post and ask questions here.

Reply
 
Thread Tools Display Modes
  #1  
Old 12-05-2012, 10:38 AM
Brooksie's Avatar
Brooksie Brooksie is offline
New Daycare.com Member
 
Join Date: Oct 2012
Location: Eastern Shore, MD
Posts: 1,317
Default Letter to remind parents about holiday closing?

How do you guys approach the reminder of being closed for the holidays? I want to make sure everyone understands that I'll be closed from Christmas eve-New years day, and that its a paid holiday vacation. Its in their contracts and they've all signed it, but I have a feeling its probably not on their minds. For instance I am supposed to be off black Friday too and had a DCG dropped off. Any tips or suggestions would be greatly appreciated!
Reply With Quote
  #2  
Old 12-05-2012, 10:46 AM
butterfly's Avatar
butterfly butterfly is offline
Daycare.com Member
 
Join Date: Nov 2012
Posts: 1,480
Default

I do a monthly mass email to all parents, reminding them of closures and our monthly theme/learning activities. I also will post a note on the front door. My closures are also in my handbook. For the couple parents I've been concerned about remembering my time off, I'd casually ask "what do have planned for the long Christmas break..." And I've straight out reminded some verbally that I'll be closed. Then on the last day of pick up I'll say "see you on xx"
Reply With Quote
  #3  
Old 12-05-2012, 01:06 PM
littlemissmuffet's Avatar
littlemissmuffet littlemissmuffet is offline
Advanced Daycare.com Member
 
Join Date: Jan 2011
Location: Canada
Posts: 2,079
Default

I have a magnetic board at my front door where parents sign in/out. At the beginning of each month I post a reminder about when fees are due and any days we might be closed/closing early. I also send an email with reminders at the beginning of most months - which will include any dates closed. I have had parents "forget" and try to drop off, but when they realize the door is locked and nobody is answering they leave
Reply With Quote
  #4  
Old 12-05-2012, 02:13 PM
spud912's Avatar
spud912 spud912 is offline
Trix are for kids
 
Join Date: Jan 2011
Posts: 1,826
Default

Your post made me realize that I remind parents repeatedly, which I suppose is why I never really have an issue. Here is where they know about pre-planned closures:
  • Signed contract
  • Newsletter emailed at the beginning of the month
  • Menu calendar on my website
  • My monthly email (sent with the newsletter attached) to the parents reminds about upcoming closures
  • A separate email sent out a few months in advance telling parents my plans for upcoming closures
  • An email a week in advance telling the parents what the fees will be for the week with the closures and when to drop off payment(s)
  • In person the last time I see them prior to the closure
Reply With Quote
  #5  
Old 12-05-2012, 02:17 PM
daycare's Avatar
daycare daycare is offline
Advanced Daycare.com Moderator
 
Join Date: Feb 2011
Location: Mars
Posts: 12,174
Default

the way that I have found to be most useful is to invoice the parents monthly.

I create the invoice using minute menu kids and then I save each one as a PDF file. I then email the parents their invoice on the 10th of each month one month in advance. I will remind them on the invoice and will make sure that I create credits or discounts if necessary.

I also have a white board hung to the back of my door that will post all important information.

The week of I will send one last friendly email reminder.
Reply With Quote
  #6  
Old 12-05-2012, 02:31 PM
Meeko's Avatar
Meeko Meeko is offline
Advanced Daycare.com Member
 
Join Date: Mar 2011
Location: Utah
Posts: 3,386
Default

In the past few months, since moving my daycare to my home, my husband urged me to change the way I do things.

I was bad for stressing over whether I had posted enough reminders, made enough calls, made enough comments etc. about things that needed remembered.

He reminded me that I was being paid to tend the children.....not their parents.

He told me to relax and let them fend for themselves and take responsibility for their own children.

I now just post a calendar by the entrance with closed days on it. Told them that was all I was going to do from now on. That's it. THEIR responsibility to take note. If they show up, I will point, say sorry and close the door (if I even open it)

I had a hard time at first, but now it's released me from so much stress. I am not their keeper.
Reply With Quote
  #7  
Old 12-05-2012, 02:40 PM
daycare's Avatar
daycare daycare is offline
Advanced Daycare.com Moderator
 
Join Date: Feb 2011
Location: Mars
Posts: 12,174
Default

Quote:
Originally Posted by Meeko View Post
In the past few months, since moving my daycare to my home, my husband urged me to change the way I do things.

I was bad for stressing over whether I had posted enough reminders, made enough calls, made enough comments etc. about things that needed remembered.

He reminded me that I was being paid to tend the children.....not their parents.

He told me to relax and let them fend for themselves and take responsibility for their own children.

I now just post a calendar by the entrance with closed days on it. Told them that was all I was going to do from now on. That's it. THEIR responsibility to take note. If they show up, I will point, say sorry and close the door (if I even open it)

I had a hard time at first, but now it's released me from so much stress. I am not their keeper.
sorry to sidetrack but wanted to comment.

I used to offer up a ton of reminders. Every place that I could think of. Well not that long ago I was talking to a parent who's child had graduated out of my program.

DCM tells me boy did you spoil us rotten with all of those lovely reminders. She then goes on to tell me that in the elementary school, the teacher gave one calender and posted stuff to her website at the start of each month and that was it. So she said it took time getting used to the adjustment of not having all the reminders.

Since then, I have cut back on the amount of reminders that I give. If you hold their hand too much, it will be harder for them once their kid starts school.
Reply With Quote
  #8  
Old 12-05-2012, 09:34 PM
Nickel's Avatar
Nickel Nickel is offline
Daycare.com Member
 
Join Date: Jul 2012
Location: Texas
Posts: 610
Default

Honestly I send home a little half sheet or paper that says in big bold font that says
REMINDER Xdaycare will be closed for the following paid holidays as well as the following unpaid holidays. Thank you. Then I attach a similar only bigger reminder on my sign in sheet. Parents literally have to turn the paper back to sign kn and out. Ive had zero problems doing it this way.

For Xmas I have
xdaycare will be closed for Christmas from December x - Jan x thank you and happy holidays.

Sorry for typos I'm on my kindle.
Reply With Quote
  #9  
Old 12-05-2012, 10:06 PM
CrackerJacks's Avatar
CrackerJacks CrackerJacks is offline
New Daycare.com Member
 
Join Date: Nov 2012
Location: The land of children
Posts: 243
Default

Usually in the month leading up to my vacation or extended holiday (turkey day and Xmas) I will send out 2 emails listing the exact dates that are holidays and which ones are vacation. I also verbally remind them on the last day of care.

Example:

Just a friendly reminder that I will be closed the following days.
Dec 24-Jan 1 care will recommence on Tuesday January 2 2013
Dec 24-27 Xmas holiday
Dec 28 vacation day
Dec 31 New Year's Eve holiday
Jan 1 New Years Day holiday
Reply With Quote
  #10  
Old 12-06-2012, 04:12 AM
DaisyMamma's Avatar
DaisyMamma DaisyMamma is offline
Advanced Daycare.com Member
 
Join Date: May 2011
Posts: 2,185
Default

Quote:
Originally Posted by Brooksie View Post
For instance I am supposed to be off black Friday too and had a DCG dropped off.
I certainly hope you sent her away!!!

Quote:
Originally Posted by Nickel View Post
Then I attach a similar only bigger reminder on my sign in sheet. Parents literally have to turn the paper back to sign kn and out.
This is the only thing I do.
Reply With Quote
  #11  
Old 12-06-2012, 05:13 PM
MarinaVanessa's Avatar
MarinaVanessa MarinaVanessa is offline
Family Childcare Home
 
Join Date: Jan 2010
Location: Ventura County, CA
Posts: 6,005
Default

I print a simple sign and stick it right on my front door and leave it there the whole time to remind parents. Then I lock my door.

REMINDER

We will be closed for PAID vacation
Monday December 24th
to
Tuesday January 1st


Don't forget that payment covering these weeks
are due no later than Friday December 21st

We look forward to seeing you again on
Wednesday January 3rd.

HAPPY HOLIDAYS
__________________
Licensed Family Child Care Home - California
Blog: HelpingHands
Reply With Quote
Reply

Thread Tools
Display Modes

Posting Rules
You may post new threads
You may post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off

Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Is There Anything I Can Say - or Just Keep Ignoring It DancingQueen Daycare Center and Family Home Forum 98 11-12-2010 11:57 AM
Is it Common For Parents to Vacation Without Children? skittles Daycare Center and Family Home Forum 126 08-05-2010 11:14 PM
How Do You Handle the Constant Questioning That The dc Kids Do? sahm2three Daycare Center and Family Home Forum 18 07-21-2010 07:49 PM
Closing Time..Letter...But Thinking of Terminating My4SunshineGirlsNY Daycare Center and Family Home Forum 10 06-25-2010 08:41 AM
Free the Parents Faja Parents and Guardians Forum 17 09-23-2009 01:21 PM


All times are GMT -7. The time now is 02:10 AM.



Daycare.com         Find A Daycare         List Your Daycare         Toys & Products                 About Us

Daycare.com
Please read our Disclaimer before continuing.

Topics pertain mainly to the following States:

Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming